Virtual Assistant – 6 Must Have Skills
Becoming a virtual assistant is not an overnight thing. Even those who have finished higher education don’t immediately obtain the skills that are needed in different virtual assistant tasks. But what’s great to know is that you can develop the skills and grow the necessary knowledge as long as the disposition of becoming one is in you. Let us explore some of the must-have skills needed in accomplishing various virtual assistant tasks.
Word Processing skills.
Word Processing is a basic virtual assistant task which is almost always done by virtual assistants and is rarely left out. It includes (but not limited to) data entry and typing, so one must note that it’s not only about writing and/or typing 80-100 words per minute but also ensuring that the work is 100% accurate.
Oral Communication and Writing skills.
In a virtual assistant society, modes of communication through fax and emails are frequently done. Virtual assistant tasks that require these skills are sending reports, managing emails, or making presentations. One must be able to communicate effectively with his/her clients both verbal and through writing whether you are working for a virtual assistant company or managing your own virtual assistant business. If you think that you are sluggish in your writing skills, signing up for an online course would be a good parameter to gradually improve.
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All VA tasks are done with the use of a computer, so one must have proficient computer skills. This should include literacy in spreadsheet programs. Programs like Microsoft Word and Excel are the basics for doing virtual assistant tasks. In addition to this, the knowledge in the internet or World Wide Web is also very important. Advance internet skills may also be needed if the client requires maintenance and support for his business website or database system.
Self Motivation and Discipline.
Across all virtual assistant tasks, motivation and discipline is absolutely essential. Getting out from bed on time and getting oneself ready for work should be a discipline. Sometimes, there are non-work related matters that distract a virtual assistant while working on their tasks which then results in clients barking orders and reminding about deadlines – this should ultimately be avoided. Things that could get in the way of concentrating on tasks are non-important phone calls, a favorite television show, or browsing social networking websites. Because the nature of the job allows more freedom, one must be motivated and disciplined enough in order to succeed.
Quick Thinking and Effective Decision Making.
The capability to think and make the right decisions promptly are vital especially in times when the client leaves a specific virtual assistant task and would not be around to answer questions or clarifications. In such instances, explore and dig up from available resources for possible solutions rather than waiting for the client to respond. Sometimes, a virtual assistant must also have the intuition of what can be a possible intervention to whatever problem that occurs and as well as the ability to process information quickly and act based on these.
Lastly, Love for Continuous Learning.
Being a virtual assistant provide plenty of diversity and to stay at the top of the game, learn on a daily basis. It is just the same as the common saying that if you don’t love what you do then you won’t succeed no matter how hard you thrive. Treat every day differently and watch out for learning curves.
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