Ask any successful real estate agent, and they’ll tell you that running a real estate company is a juggling act.

There are countless tasks to keep up with, not to mention out-of-office hours spent on attending site visits, house tours, and other client engagements.

If you’re at your wits’ end trying to figure out how to keep all the balls in the air, take a deep breath and pick up that phone — you’re about to change your life as a real estate agent.

A real estate virtual assistant can change the way you work for the better

There’s a secret sauce to increasing your agency’s productivity while keeping overhead and payroll expenses at bay: outsource a real estate virtual assistant.

With a valuable member as part of your team, you’re bound to see changes in your company such as:

  • Smoother business processes
  • Revenue growth
  • Lower payroll and overhead costs

Streamline your business processes

Think of a real estate virtual assistant as your right hand for back-office tasks. Your VA will be responsible for keeping track of paperwork, filing receipts, updating client information details, and coordinating your calendar — all this while staying on top of internal and external communications.

Grow your revenue

As a real estate agent, you’ll want to focus on high-value responsibilities for your agency. This includes building long-lasting relationships with clients and strategising how to scale your business.

With a real estate virtual assistant, you can take a step back from taking on administrative roles for your company, and you can thus channel your time and energy where you’re needed most. While you actively engage with clients, a VA can take care of the nuances of customer care such as cold calling, following up on leads, and answering client queries.

You can also assign marketing tasks to your VA, including researching current market trends, keeping your online presence up to date, and managing your company’s social media accounts. As your VA irons out the finer details, you’ll be able to stay on top of your goal of growing your company.

Decrease payroll and overhead costs

Is hiring a virtual assistant worth it?

When you hire a virtual assistant, you can expect that he already has his mobile and desktop device, internet connection, and other office equipment needed to complete his tasks. You won’t have to worry about providing government-mandated benefits and shelling out for employment taxes, either — the remote setup allows you to hire out of state or even overseas.

Depending on how you’ll source a real estate virtual assistant for your company, the cost of hiring one can vary, and it can range from an hourly rate of $5 to a monthly salary reaching up to 4 or 5 digits.

Hiring a freelance virtual assistant can be cheaper than maintaining an administrative assistant in-house. Still, you’ll have to go through the rigorous recruiting, screening, and training process if the VA is not skilled in real estate.

If you’re not too keen on this, a cost-efficient alternative is to hire a real estate virtual assistant from an outsourcing company. The outsourcing company will assure you that the candidate has already been reviewed for skill and work experience when you outsource. You’ll also be getting a virtual assistant trained in the real estate industry, which means your VA can hit the ground running from day one.

How to have your trained real estate, virtual assistant

Now that you know about the multiple benefits of having a real estate virtual assistant on your team, you probably can’t wait to hire one ASAP. Here’s how you can have your professional real estate virtual assistant the hassle-free way:

Specify your VA’s essential functions

Before you find someone to fill in the real estate virtual assistant role, it’s essential to list down what your VA will be doing primarily for the company.

There’s a common misconception that you can give a VA any tasks you can think of under the sun. While agility is a sought-after qualification in any team member, you don’t want your VA to spread himself too thin and deliver low-quality output as a result.

The advisable thing to do is revisit the tasks where you need a VA most. Is the role you’re hiring for focusing on marketing, finance, or administrative? Specify the skill set you need and hire accordingly.

Book a call with a virtual assistant outsourcing company

As soon as you have listed down the qualifications you’re looking for for the role, the following (and only other) thing you need to do is book a short consultation call with a trusted company that handles real estate virtual assistant outsourcing.

The outsourcing company will take the succeeding steps in the application and recruitment process and endorse candidates who meet your requirements. A good outsourcing company will also extensively interview and train qualified applicants to ensure that they will make a difference to your agency.

With the right candidate for the role, you’ll be able to focus more on growth opportunities for your business and deliver high-value results at less cost and work hours.