transcribing entry condition reports

Principals of a real estate agencies are always looking for more efficient and cost effective ways of doing business.

One of the tedious tasks that takes up a lot of a property manager’s time is conducting entry condition reports. Many property managers are still writing up their reports by hand at the premises, while some agencies have now introduced ipads.

We have found a much more productive solution:

The property manager conducts the entry reports by recording the entry report verbally into their phones. (Photos are also taken.) Once completed, the property manager emails the voice recording to their virtual assistant who can then transcribe all the data into a formatted report and return to the property manager via email.

This enables the property manager to be able to conduct their inspections in MUCH less time and with a LOT more detail.

It goes without saying that the more accurate and detailed the entry condition report is, the less issues arise when the tenant vacates the property.

Please see below the detail recorded on an entry condition report transcribed by one of our virtual assistants. You can also download it using the button below.

Note that the report is 43 pages!

Download Entry Condition Report

 

Transcribing Entry Condition Reports Image in Outsource Workers Table of Front of Property Page 1

Transcribing Entry Condition Reports Image in Outsource Workers Table of Front of Property Paths Paving Driveway Page 2

Transcribing Entry Condition Reports Image in Outsource Workers Table of Front of Property Power Meter Gas Meter Page 3

Transcribing Entry Condition Reports Image in Outsource Workers Table of Porch and Entry Page 4

Transcribing Entry Condition Reports Image in Outsource Workers Table of Entry Area and Linen Page 5

Transcribing Entry Condition Reports Image in Outsource Workers Table of Linen and Lounge Room Page 6

Transcribing Entry Condition Reports Image in Outsource Workers Table of Lounge Room Area Page 7

Transcribing Entry Condition Reports Image in Outsource Workers Table of Lounge Room Area and Master Bedroom Page 8

Transcribing Entry Condition Reports Image in Outsource Workers Table of Master Bedroom Lights TV Phone Page 9

Transcribing Entry Condition Reports Image in Outsource Workers Table of Master Bedroom and Ensuite Page 10

Transcribing Entry Condition Reports Image in Outsource Workers Table of Ensuite Power Points Drains Mirrors Page 11

Transcribing Entry Condition Reports Image in Outsource Workers Table of Ensuite Vanity Bench Showers Page 12

Transcribing Entry Condition Reports Image in Outsource Workers Table of Ensuite Showers Walkin Robe Page 13

Transcribing Entry Condition Reports Image in Outsource Workers Table of Walk in Robe and Kitchen Page 14

Transcribing Entry Condition Reports Image in Outsource Workers Table of Kitchen Fittings Floors Walls Page 15

Transcribing Entry Condition Reports Image in Outsource Workers Table of Kitchen Windows Lock Vents Page 16

Transcribing Entry Condition Reports Image in Outsource Workers Table of Kitchen Additional Sinks Drawers Page 17

Transcribing Entry Condition Reports Image in Outsource Workers Table of Pantry Meals Area Page 18

Transcribing Entry Condition Reports Image in Outsource Workers Table of Meals Area Power Point Windows Page 19

Transcribing Entry Condition Reports Image in Outsource Workers Table of Meals Area and Family Rooms Page 20

Transcribing Entry Condition Reports Image in Outsource Workers Table of Family Rooms and Hallways Page 21

Transcribing Entry Condition Reports Image in Outsource Workers Table of Hallways and Bedroom 2 Page 22

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 2 Windows Walls Pipes Page 23

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 2 Robe and Bathroom Page 24

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 2 Bathroom Walls Page Page 25

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 2 Bathroom Windows Page 26

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 2 Bathroom Showers Page 27

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 3 Ceiling Walls Page 28

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 3 Doors Windows Page 29

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 3 Robe Page 30

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 4 Lights Windows Page 31

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 4 Robe Page 32

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 4 Laundry Ceiling Page 33

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 4 Laundry Doors Blinds Page 34

Transcribing Entry Condition Reports Image in Outsource Workers Table of Bedroom 4 and Linens Page 35

Transcribing Entry Condition Reports Image in Outsource Workers Table of Linens and Back of Property Page 36

Transcribing Entry Condition Reports Image in Outsource Workers Table of Back of Property Fences Eaves Page 37

Transcribing Entry Condition Reports Image in Outsource Workers Table of Back of Property Pavings Paths Taps Page 38

Transcribing Entry Condition Reports Image in Outsource Workers Table of Shed and Patio Page 39

Transcribing Entry Condition Reports Image in Outsource Workers Table of Patio and Pool Page 40

Transcribing Entry Condition Reports Image in Outsource Workers Table of Pool and Spa Page 41

Transcribing Entry Condition Reports Image in Outsource Workers Table of Hut Over Spa and Carport Page 42

Transcribing Entry Condition Reports Image in Outsource Workers Table of Carport Page 43